Payroll Administrator

Location: Centreville, VA
Number of Positions Available: 1

Job Classification:

Exempt – Salary (Not Eligible for Overtime)

Location:

IIF Data Solutions, Inc.   Corporate Office

Supervisor:

Director of Finance

Position Purpose:

The Payroll Administrator is responsible for ensuring all tasks associated with payroll: payroll-related deductions; taxes and reporting; new hires and terms are completed in an accurate and timely manner. This position provides complex and confidential support and manages to ensure Payroll operations flow smoothly, timely and effectively.

Duties & Responsibilities:

• Semi-monthly ADP Payroll System work includes: Payroll Processing – complete Master Time log; export of timecards from Journyx into ADP; compare Journyx hours to ADP hours; Review, submit for approval and accept Payroll in ADP; Run Payroll reporting after payroll has been accepted, complete Journal Entry spreadsheet for QB entry, save ADP CD reports to the LAN and file accordingly
• Semi-monthly ADP Report Running:  Garnishment/Child Support/Misc Deduction Reports
• Payroll Reconciliation (ADP to JX to QB – all numbers have to match); correcting timecards as needed regarding incorrect hours or Clins
• All Systems work includes: New Hire set up; processing terminations; Maintenance changes: salary/position changes, name changes, address changes, Dept number changes, direct deposit changes, benefit deduction changes, tax changes, etc.
• Submit, Report and Pay Child Support and Garnishments per pay period, Manage and maintain the Child Support/Garnishment/401k loan binders
• SUI Rate Changes – notify ADP as soon notices come in, update spreadsheet
• State and Local Tax Payments – ADP reports and pays all states and local taxes, monitor and manage, file and report any taxes that ADP does not cover
• Customer Service – Responding to employees in a timely and respective manner – ADP iPay password resets, JX password resets, questions, concerns, etc.
• Maintain organized files on the LAN and hard copies as directed and necessary

Experience:

3 years related experience, including at least 1 year of recent experience working with ADP Pay eXpert and Workforce Now software

Skills:

ADP Pay eXpert, Workforce Now, Journyx, Microsoft Office:   Outlook, Word, Excel, PowerPoint, excellent spelling and grammar, excellent math skills, excellent communication skills, skilled in Internet research

Training /Certification:

Training on ADP Pay eXpert Systems and Journyx Accounting System

Formal Education:

BS/BA Degree in Accounting or Finance or equivalent work experience

Qualifications /Requirements:

Ability to interface well with all levels and departments of the company and its clients and to represent the Company in a highly professional manner.  Must be able to maintain the highest level of confidentiality and integrity.  Incumbent must take initiative to ensure the accurate and timely completion of tasks and seek out work during slow periods.  Must be highly organized and multi-task oriented.  Work requires continual attention to detail in all areas of work.

Normal working hours and days:

Monday – Friday, 8:00 a.m. – 5:00 p.m.; 1 hour meal break

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